European alternatives to Notion

Notion is a workspace tool commonly used by individuals and teams to manage notes, documents, databases, and lightweight project tracking in a single flexible platform. Some EU businesses look for alternatives due to concerns about data residency on US-based servers, the complexity of migrating from an all-in-one tool, or a preference for a vendor subject to European data protection law. This page lists EU-based alternatives in the Project Management category.

Common options by use case

The following tools are commonly used software for the mentioned use cases. These groupings are intended to help navigation. They are not rankings or recommendations.

Vikunja

For solopreneurs

Zenkit projects

For small teams

Kantree

For privacy-focused use

All listed EU alternatives

All tools listed below are linked to Notion as an alternative. Tools are sorted alphabetically and are not ranked or scored.

  • Kantree

    EU-based

    Digicoop SARL

    France

    Kantree is a project management tool developed by Digicoop SARL. It is typically used for managing projects and workflows using customisable boards, card systems, and multiple views. The provider is based in Paris, France, and focuses on flexible, process-agnostic work management with EU-hosted infrastructure.

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  • OpenProject

    EU-based

    OpenProject GmbH

    Germany

    OpenProject is an open-source project management tool developed by OpenProject GmbH. It is typically used for planning and tracking projects using Gantt charts, Kanban boards, and time tracking, across both classic and agile approaches. The provider is based in Berlin, Germany, and offers both a self-hosted edition and a cloud edition with data stored exclusively within the EU.

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  • Taiga

    EU-based

    Kaleidos Ventures SL

    Spain

    Taiga is an open-source project management tool developed by Kaleidos Ventures SL. It is typically used for managing agile projects using Scrum and Kanban workflows, including sprint planning, task tracking, and team collaboration. The provider is based in Madrid, Spain, and offers both a cloud edition hosted in Spain and a self-hosted option.

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  • Vikunja

    EU-based

    Konrad Langenberg Software

    Germany

    Vikunja is an open-source task and project management tool developed by Konrad Langenberg Software. It is typically used for managing personal and team tasks through list, Kanban, Gantt, and table views, with the option to self-host or use the managed cloud service. The provider is based in Lubeck, Germany, and hosts the cloud edition on EU infrastructure.

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  • YouTrack

    EU-based

    JetBrains s.r.o.

    Netherlands

    YouTrack is a project management and issue tracking tool developed by JetBrains s.r.o. It is typically used for managing tasks, tracking issues, planning sprints, and coordinating software development projects. The provider is incorporated in the Czech Republic and headquartered in Amsterdam, the Netherlands, and offers EU-region cloud hosting as well as an on-premises edition.

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  • Zenkit Projects

    EU-based

    Axonic Informationssysteme GmbH

    Germany

    Zenkit Projects is a project management tool developed by Axonic Informationssysteme GmbH. It is typically used for managing projects and tasks through multiple views including Kanban boards, Gantt charts, and tables, with a focus on flexibility and ease of use. The provider is based in Karlsruhe, Germany, and stores all data in AWS data centers in Frankfurt, Germany.

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Before choosing software

Software suitability depends on your organisation’s size, technical capacity, budget, existing systems, and compliance needs. Review the provider’s own documentation before making a decision. Information on this page is provided for orientation and may not reflect the most recent changes to a product or vendor.

Frequently asked questions

Notion is often used for several different purposes at once, such as note-taking, internal wikis, and lightweight project tracking. Before switching, identify which of those functions your team relies on most, as different alternatives cover different parts of that range. Also check how data can be exported from Notion and whether your chosen alternative supports an import of that data. Verify current export and import options directly with both platforms.

Not automatically. A tool can be developed by an EU company while using hosting infrastructure outside the EU. For each tool on this page, the EU focus field in the profile indicates where data is stored. If data residency is a requirement for your organisation, verify the hosting location directly with the provider before signing up.

It depends on how your team primarily uses Notion. If you mainly use it for task lists, light project tracking, and personal organisation, a task-focused tool such as Vikunja or Nozbe will likely cover what you need. If your team manages structured projects with timelines, milestones, and multiple contributors, a more complete project management tool such as OpenProject or awork is worth evaluating. Many tools on this page offer a free plan or trial period, which makes it practical to test your specific workflows before deciding.

Browse the EU Directory

Tools listed on this platform are selected based on defined criteria: European headquarters, majority EU ownership, and European data residency as a standard option. Some pages may also include tools from non-EU vendors that offer European data hosting, these are clearly labelled. Listings do not constitute recommendations.